8. Organise Work Spaces (Top Tips for Time Management)

Businesses can reduce time spent on performing tasks and improve productivity and efficiency by ensuring that general and individual employee work spaces are organised:

·         Identify all general and individual work spaces

·         Determine guidelines for organising the work spaces to be efficient, for example:

-          Ensure that all equipment are stored in the same place after being used

-          Ensure that equipment is easily accessible

-          Organise the work spaces to compliment the relevant processes and procedures

-          File all documents on a daily basis according to an agreed filing system

·         Train employees in these guidelines and ensure that they adhere to it

·         Review the guidelines on a regular basis to ensure that they are still relevant

Some advantages of organising the work space (apart from saving time) are:

·         Information or equipment/tools are easier to find by all employees

·         Reduced health and safety risk – employees are less likely to injure themselves

·         Better control and security over information, equipment or stock

·         It encourages employees to be more efficient which could increase productivity

·         It could reduce stress for employees